Digital Mailroom Service and Solutions

Turnkey Large Scale Document Ingestion

Simply redirect your existing AP email boxes to DataServ. Built-in virus and SPAM protection. Start with one location or division and evolve to the entire enterprise. Global capabilities can process invoices from anywhere, 24X7X365. Intelligent Vendor Capture recognizes senders' email addresses to improve accuracy and reduce vendor not found exceptions.

Data Capture

Emailed invoices are not digital invoices! As the creators of the Invoice Processing Machine (the world’s first SaaS OCR), our invoice data capture capabilities are highly optimized specifically for Accounts Payable. We completely transform the invoices into useful digital data typically within 24 hours. Leverage this machine without any set-up or maintenance - its already running every day, and processing millions of invoices.  

Normalization

Think of the Digital Mailroom as a “universal adaptor”, or the funnel that receives all variety of invoices (and other documents) and transforms them into a standard, optimized format for further processing.

Whether received as email with or without PDF attachments (by far the most common), XML, spreadsheets, embedded in the email body, EDI or even paper mail - DataServ automatically converts 100% of your vendor invoices to the best format for data capture accuracy and then user readability.

Classification

P.O. invoices are separated from Non-P.O. invoices for additional capture that will feed AutoVouch™.  We enrich the captured data with your financial data,  determine the match types for vouching purposes. and perfect the images received electronically. Splitting multi-invoice PDF’s into separate invoices, inserting appropriate page breaks and more is automated within DataServ. 

Human Validation

Data validation specialists review and correct values captured during the OCR process by matching against the original image and client supplied system data. We use both industry standard and client-tailored validation rules to correct and cleanse invalid data.  Elevated human review services are applied until accuracy is optimized - all at no extra charge. This Human in the Loop process increases the effectiveness of all further automation downstream. 

Quality Assurance

Our integrated and highly-evolved Quality process has been designed with several feedback loops for the system to learn and improve. Highly-trained experts review the work of our human validation teams. Each new client receives elevated QA until accuracy is optimized - all at no extra charge. This is how DataServ eliminates the typical OCR "learning curve" for all clients.