Digital Mailroom

Large Scale, Automated Document Ingestion

DataServ protects you from risky emails. We convert all attachments into a standardized format and clean out oversized and unusual formats. We capture senders' email addresses to drive downstream processing, such as Vendor Identification.

Data Capture

As the creators of the world’s first SaaS OCR, our invoice data capture capabilities are highly optimized specifically for Accounts Payable. We can handle all incoming invoices from your current processes regardless of how you may be receiving them, and typically make them available to you in under 24 hours. Our batch capabilities can handle large volumes and provide you access to the images when and where you need them.

Form and Format Normalization

Think of the Digital Mailroom as a “universal adaptor”, or the funnel that receives all variety of invoices (and other documents) and transforms them into a standard, optimized format for further processing.

Whether received as email with or without PDF attachments (by far the most common), paper mail or EDI - DataServ automatically converts to the best format for data capture accuracy and then user readability.

Image Validation & Invoice Classification

We determine the invoice type for classification purposes and normalize the images received electronically so there is only one invoice per document. Splitting multi-invoice PDF’s into separate invoices, inserting appropriate page breaks and more is automated within DataServ. PO invoices are separated from Non-PO invoices for additional capture that will feed AutoVouch™.

Human Validation

Without additional charges, our highly trained experts review and correct values captured during the OCR process by matching against the original image and client supplied system data. We use both industry standards and client-tailored validation rules to accomplish intelligent identification of bad data.

Quality Assurance

Our unique system and processing is designed with several feedback loops to learn and improve, so when clients first begin using our Digital Mailroom, QA is seamlessly applied at higher rates until accuracy has been optimized.