Achieve over 99% clean data with Digital Mailroom.
Let Us Handle Your Invoice Digitization Needs.
Create an invoice digitization process that isn’t dependent on suppliers. No vendor onboarding! Minimal Change Management – simply redirect your AP email boxes to DataServ. You keep control, make your suppliers happier, and get a single stream of normalized, digital invoice data guaranteed to be 99%+ accurate! All with little to no change for your suppliers and absolutely NO WORK FOR YOU!
- DataServ receives all invoices on your behalf, regardless of form or format.
- Highly AP optimized, SaaS-based intelligent OCR technologies + a 5-point human validation by DataServ = 99+% accuracy in your digital invoice transformation process
- Received in any format, any source.
- No software or templates to maintain, and no more manual work on your end!
Digital Mailroom Features
We eliminate manual data entry and ensure you get the full value from your automation investment.
Large Scale, Automated Document Ingestion
DataServ protects you from risky emails. We convert all attachments into a standardized format and clean out oversized and unusual formats. We capture senders' email addresses to drive downstream processing, such as Vendor Identification.
Data Capture
As the creators of the world’s first SaaS OCR, our invoice data capture capabilities are highly optimized specifically for Accounts Payable. We can handle all incoming invoices from your current processes regardless of how you may be receiving them, and typically make them available to you in under 24 hours. Our batch capabilities can handle large volumes and provide you access to the images when and where you need them.
Form and Format Normalization
Think of the Digital Mailroom as a “universal adaptor”, or the funnel that receives all variety of invoices (and other documents) and transforms them into a standard, optimized format for further processing.
Whether received as email with or without PDF attachments (by far the most common), paper mail or EDI - DataServ automatically converts to the best format for data capture accuracy and then user readability.
Image Validation & Invoice Classification
We determine the invoice type for classification purposes and normalize the images received electronically so there is only one invoice per document. Splitting multi-invoice PDF’s into separate invoices, inserting appropriate page breaks and more is automated within DataServ. PO invoices are separated from Non-PO invoices for additional capture that will feed AutoVouch™.
Human Validation
Without additional charges, our highly trained experts review and correct values captured during the OCR process by matching against the original image and client supplied system data. We use both industry standards and client-tailored validation rules to accomplish intelligent identification of bad data.
Quality Assurance
Our unique system and processing is designed with several feedback loops to learn and improve, so when clients first begin using our Digital Mailroom, QA is seamlessly applied at higher rates until accuracy has been optimized.
Experience Digital Mailroom
View a quick overview of DataServ’s Digital Mailroom.

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Let’s Start a Conversation
Regardless of where you are at in your AP automation journey, DataServ will meet you there and help you evolve.