Confluence 2024 is Open for Registration | Sept 18th & 19th |
Learn More

AP Automation For Everyone

We will meet you where you are

Let’s Talk
View Solutions

AP Solutions with 99% Data Accuracy — Guaranteed.

DataServ’s Invoice Processing Machine, a part of every DataServ Solution, is truly one of a kind. Simply redirect your existing AP inboxes! We receive all of your incoming invoices from any source in any format. Our highly trained AI will capture, transform and normalize all of this into a single stream of digital data – resulting in over 99% data accuracy within 24 hours, all contractually guaranteed. To ensure quality, our highly trained staff executes a 5-step QA process so you can rely on this mission critical data getting into your ERP without errors. 

desktop monitor with an illustration of the autovouch software finding an purchase order match

completely manual or highly automated - we can help

We provide more than AP automation software; we deliver results. Regardless of where you are today in your automation journey we can help. From Inc. 500 to Fortune 500 – sometimes with the same company. We share our knowledge, advice, expertise, and experience with the business process with you every step of the way. We don’t just sell you software and leave you to figure it out. We assign an Initialization Success Manager to develop a well-laid plan to make this transition simple and effective. Our trainers deliver live training sessions so you can ask your questions and get real-time feedback.

Start Your Evolution In Weeks, Not Months.

Once you’ve decided to shift to an AP automation solution, you want quick results. Our phased approach allows for fast relief with strategic improvement over time. Work with DataServ to plan your journey toward ap automation.

Get Off the P2P Train

Why buy a solution that attempts to solve “everything” when your only problem is the AP part? Instead, get an AP Automation Software Solution that integrates with what you already have, reducing the time you spend in the process so you can work on improving it.

Have An Idea Of What You Need? DataServ Has You Covered.

DataServ has a purpose-built platform that meets you wherever you are in the automation journey. Whether you’re looking for AP solutions for manufacturers or help with wholesale & distribution AP process automation, our goal is to help you continuously evolve to extract more value over time.

Digital Mailroom

Unlike many approaches in the market, the Digital Mailroom accounting software provides the capability to receive ALL your invoices in any form or format and digitally transform them into a normalized single stream of digital data to facilitate downstream automation. It is easy to get started without changing your vendors’ process! Simply redirect your existing AP email addresses to DataServ. DataServ is more supplier-friendly with less change management. We get your team out of this workload altogether and deliver 99%+ accurate data, contractually guaranteed.

Learn More About Digital Mailroom

AutoVouch™

Our "pre-ERP," AI-powered two or three-way match capability. With AutoVouch™, you can replace manual AP matching with a single digital data stream, which is standardized and validated using sophisticated rules and tolerances for invoice processing. Without human touch! Exceptions are identified and proactively pushed to workflow queues for the most appropriate person to correct those issues that will then allow those transactions to automatically flow back through AutoVouch™. 

Learn More About AutoVouch™

Automated Workflow

DataServ Automated Workflow with our “best of both worlds” coding will enforce and enhance financial controls. At the same time it will automate routing, coding, and approval processes to save time and money. Never wonder where an invoice is again! The search capability will enhance visibility and control, and improve communications to make life easier across your AP processes.

Learn More About Automated Workflow

Analytics

If you are looking for the power to make better and faster decisions to manage your AP team and process, our integrated analytics capabilities and dashboards will give your team valuable insights into your liabilities and performance. This capability also facilitates continuous process improvement. 

Learn More About AP Analytics

Testimonials

“The DataServ AP automation solution has provided approximately 30% gains in efficiency in the departments where it’s been implemented.”
Joe ZulichManager of Accounting Operations at White-Rodgers, DataServ Client since 2003
Joe Zulich
“You have an account manager that stays with you, this is so important. You need to build a relationship with this person because they are your partner in crime and are here to help you. I like knowing I can go to them and know I will get the Gold Star Treatment.”
Debbie NorrisSr. Director of Accounts Payable and Payroll at American Senior Communities, DataServ Client since 2019
“The improvements our department gained with DataServ were almost instantaneous. Many of our processes improved, including our short-pay and approval processes, which before were challenging and involved many people and a lot of time. Liebert is a worldwide corporation, and there are invoices that need approval from all over the country. Consolidating all invoices to be mailed to specific P.O. boxes in St. Louis allows the Accounts Payable staff to digitally route invoices for approval. What in the past took sometimes weeks, now takes only a few days. We can already see more ways for making the process more efficient. This program is wonderful to work with. Our expectations have been exceeded.”
Wendy WhiteP2P Process Improvement Manager at Liebert Corporation, DataServ Client since 2004
Wendy White
“We recently added another 2,000 cars to the fleet and system. In the past, that required adding 2 FTE’s to handle all of the accounting/finance work. With DataServ, we do not have to add any team members to achieve this growth!”
Kristin ParshaySenior Finance Director & Corporate Controller at Merchants Fleet Management, DataServ Client since 2016
Kristin Parshay
"When we approached DataServ, our accounts payable process was disjointed, and we had a three-week document processing backlog. We would have considered it a win to reduce our backlog to just one week. Today, DataServ’s AP automation has eliminated our backlog, and we don’t consider that a win ... we consider that a slam dunk!”
Randy CummiskeyCorporate Controller at Ohio Transmission Corporation, DataServ Client since 2016
Randy Cummiskey
"DataServ worked with us to make sure our needs were met. We are still working with DataServ to tweak things here and there to improve our process. Partnership is key.”
Keri MorganAccounts Payable Manager at Rack Room Shoes, DataServ Client since 2016
Keri Morgan
“I really appreciate the DataServ and Emerson approach to an issue where the source of the problem seems to have been somewhere in between Emerson and DataServ. Such issues require a collaborative approach and I appreciate each group’s willingness to engage each other and not devolve into ‘blame ping pong.’ Thanks for all working to resolve the issue!”
Scott GilleyDirector of Shared Services Accounting at Emerson Process Management, Dataserv Client since 2006
Scott Gilley
"We have cut down on the amount of paper invoices that we must shuffle through for accounts payable. Everything is grouped together in one location with the ability to code right on the screen. With our payable system, if the invoice matches the PO, the process is automatic. I never have to approve it. It has cut payable time down to a fraction.”
Service Coordinator at Wiese USADataServ Client since 2014
Service Coordinator at Wiese USA
“We have more time to focus on business needs such as doing research and making sure that we're getting all of our discounts versus manually keying invoices.”
Krista Van de WieleAP Manager at PolyOne Corporation, DataServ Client since 2009
Krista Van de Wiele
“We’ve benefited from choosing a partner with years of experience and one that’s a leader in document management outsourcing. DataServ has our best interest in mind with their philosophy of partnering to deliver the latest electronic document management, storage, and technologies available.”
Art JeannetSenior Vice President & Director of Financial Operations at Wente Family Estates, DataServ Client since 2009
Art Jeannet
“Engaging DataServ was a good decision, and we are pleased with how DataServ has supported us. Our users have found the solution to be extremely easy to learn and use. And our exception process, which before was difficult and time-consuming, has been made very manageable. Now many of our other divisions are looking at DataServ as a potential partner for their payables applications.”
Denise DauphinAccounts Payable Manager at Emerson Corporation, DataServ Client since 2004
Denise Dauphin
“The entire DataServ team has been extremely helpful from the negotiating/sales process and into the implementation stage. The team really wants to understand our business and be able to provide us with the right tailoring to fit our needs, while assisting us in determining areas where we can better our processes.”
Greg StreicherController at R.T. Moore, DataServ Client since 2020
Greg Streicher
“DataServ is constantly upgrading the services they provide and keeps up with the business need. In an environment with constant change and where speed is essential, DataServ is the ideal tool for accounts payable processing. It helped us improve the efficiency and performance. The dashboard is a great tool for AP Clerks.”
Financial Shared Services Manager at VertivDataServ Client since 2006
Financial Shared Services Manager at Vertiv
“I have been very impressed by DataServ’s unique approach to working with our organization. Rather than ‘pushing’ solutions looking for a problem, they act as business analysts and consultants, asking intelligent questions that uncover opportunities for improvement to our processes. Then they propose well-conceived solutions that are based on our real business challenges. In the end, SSM’s relationship with DataServ has been a true partnership.”
Pam GreenbergDirector of Financial Shared Services at SSM Healthcare, DataServ Client since 2004
Pam Greenberg
“From the beginning, the Client Support team at DataServ was very knowledgeable about our AP process, which was really helpful. I didn’t feel the need to spend a lot of time explaining in detail what I needed. Whether I was emailing or calling the support solution desk, the response time was always impressive. I really felt comfortable knowing the team was there to assist with whatever issues I needed to get resolved. DataServ has an outstanding Client Support team.”
Yvonne ChambersAP Manager at Nidec Motor Corporation, DataServ Client since 2003
Yvonne Chambers
“DataServ gave us instant access to the latest in imaging technology, and to experts in the use of that technology, without big capital expenses or training costs. Implementation was quick and easy, allowing us to realize significant savings almost immediately. DataServ has been an important part of our continuous process improvement effort.”
Alan WorshamVP of IS at Washington University School of Medicine, DataServ Client since 2004
Alan Worsham
"The Support team is amazing. They always reply so quickly and get back to me with answers! We really appreciate the support!"
Michelle White-DavisManager, Accounts Payable at Refuel , DataServ Client Since 2011
“We went live with the final piece in August, and we were tracking Digital Mailroom accuracy each week, but then the issues dwindled to almost nothing… so I stopped worrying about it!”
Valerie BurdickAccounts Payable Supervisor at ADAC Plastics, Inc., DataServ Client Since 2019
“The system is GREAT! The functionality is awesome, especially the search.”
Rob KoesterCFO at Murphy Company, DataServ Client Since 2023
“I want to say a big thank you to the DataServ team for being so great to work with all of the time.”
Murphy CompanyAssistant Manager of Finance At ASCO Power Technologies, DataServ Client since 2006
"The analytics tool was very nice and will help us focus on the bigger offenders! We're already using it to improve our AutoVouch exceptions by 10% from month 1 to month 2. Thanks again!"
Michelle FrySr. Manager, SAP Applications and Integrations, Formerra
"I continue to be impressed with the level of knowledge and professionalism of the DataServ team members. Specifically, I would like to call out Nikki, Nicole, and Tony. These members of your team are fantastic partners and I truly appreciate their approach to situations, how they respond, etc. They are true role models and what others should strive to emulate (myself included)."
Jesse NorwoodDirector, Accounts Payable at Veolia North America
Previous
Next

Common AP Problems We Solve

You may have not yet ventured into any level of AP Automation, so all these scenarios exist for you today. Perhaps you have made investments in the past, but they aren’t working as well or completely as you expected. DataServ can meet you there and help you evolve regardless of where you are in your automation journey.

By automating your accounts payable processes and procedures, you’re saving your business valuable human hours and virtually eliminating the potential for errors due to manual data entry. AP automation streamlines business processes top to bottom and can vastly improve your company’s productivity and potential for growth. Without the burden of constant manual processing and filing tasks, your staff can focus their time, energy, and talents on building the future of your business. Work with your brain – not with your fingers!

We eliminate all this work for you and deliver contractually guaranteed 99%+ accurate invoice data, plus you may be able to eliminate costs associated with other manual processes and current in-house solutions.

No more spreadsheets and email folders – DataServ makes invoice approvals easy. AP automation provides visibility into every invoice in any stage of the approval and coding process. Automated workflow provides timed escalations, out of office notifications and surrogate coding. The system never takes a vacation, never has a bad day, and never retires. It never misplaces a document, or fails to remind you to resolve an exception or pay an invoice before the day it’s due. It is, by nature, dependable.

On average, our Digital Mailroom capability gives you 30-45 days of additional visibility into all liabilities within 24 hours of invoice receipt. Replace mountains of emailed & paper invoices with an electronic audit trail via cloud ERP system. Our AP automation solution allows you to easily report on the approval workflow history of each document, including approval steps, dates, and comments, to identify bottlenecks and process improvement.

Share in our scale – we process millions of invoices every month through our multi-tenant SaaS platform, which provides you with the best technology at the lowest cost. Clients appreciate our fair, flexible and predictable pricing model that delivers a strong return on investment in both time and money.

Learn more about the Accounts Payable Invoice Automation (APIA) market.

Useful information about how DataServ fits in with your unique ecosystem.

brochure on textured background

Solution Sheet: Why Companies Choose DataServ

Solution Sheet: Why Companies Choose DataServ Download Resource Let’s Start a Conversation Regardless of where you…

Learn More
rack room shoes logo with webinar title: walking a mile in rack room's shoes: an ap automation story

Webinar: "Walking A Mile In Rack Room’s Shoes: An AP Automation Story"

View the "Walking a Mile in Rack Room’s Shoes: An AP Automation Story" webinar. 560,000 vendor…

Learn More
two workers reviewing paperwork together from a bird's eye view

Whitepaper: "How To Optimize Results From Accounts Payable Automation."

Download Your Free Copy of "How to Optimize Results from Accounts Payable Automation." Accounts Payable leaders…

Learn More
AP Automation with DataServ

Video: Quick Start to AP Automation Overview

Do you need a quick start to AP automation? View the video to learn the features…

Learn More
Browse All Resources

Case Studies

Case Study: Wiese USA

Wiese USA Centralizing AP Automation to Redistribute Workload A DataServ Client since 2014 Key Results: 75% reduction in FTEs since initialization 72% first-pass AutoVouch™ success

Read More
a small motor from an HVAC system

Case Study: Nidec Motor Corporation

Nidec Motor Corporation The world’s leading comprehensive motor manufacturer, handling “everything that spins and moves”, from miniature to gigantic. A DataServ Client since 2005 Key

Read More

Let’s Start a Conversation

Regardless of where you are in your AP automation journey, DataServ will meet you there, support you, and help you evolve.
Work with an AP solution company who can provide the level of service and expertise you need for an excellent accounting system.

Schedule a Consultation