AI-Powered Invoice Capture
Invoice Processing Machine: Highly Optimized Digital Capture - 100% of Vendor Invoices - Zero Onboarding
Clean Data Capture – The Key to Success
At DataServ, we created the world’s first SaaS invoice capture utilizing our efficient, intelligent Invoice Processing Machine (IPM) technology. IPM employs AI that learns and has been learning from big data sets along with a semi-structured capture technique to more effectively locate important fields on each invoice. AP invoices are highly varied but follow a common base structure. IPM was created specifically for AP invoices and trained on giant sample sets. Because of this, your invoices are transformed into clean digital data, giving your company true invoice digitization along with the intelligence to identify vendors with extremely high accuracy to determine and apply specific rules to apply to that invoice.
Your Universal Adaptor for Accounts Payable Automation
DataServ’s IPM stands as the pinnacle of AP automation, perfected over 15 years of continuous learning. Our line-level capture technology, a standard IPM feature, ensures optimal downstream automation, capable of handling millions of invoices with unparalleled accuracy, even on some of the most complex invoices and transactions.
Our sophisticated capabilities in this area are tailored to each client to ensure the highest quality match. At the end of the day, it’s about clean data. There is no perfect capture process – even data entry makes mistakes – so be sure that whatever solution you choose provides data validation. Why wait for the system to learn your invoices and business rules? Unlike other providers, DataServ performs the data validation for you, so your ramp-up time is zero and your savings are greater over time!
IPM Process Flow
Ingestion
By simply redirecting your current email address(es) to DataServ, IPM effortlessly captures invoice, statement, and credit memo data, along with non-invoice documents. AP email boxes are a prime target for bad actors. Spam, viruses, and ransomware all pose high risks to your organization. IPM weeds these out before they get to your staff, thus protecting them and the data integrity of your company.
Classification
IPM accepts any invoice in any format (PDF, XML, EDI, etc, etc), therefore, invoices undergo meticulous classification. P.O. invoices are split from Non-PO invoices. Credit memos are separated from statements. EDI is processed. In this stage, documents are separated and designated based on type, ensuring efficient processing.
Validation
Our advanced validation layers, including industry-standard and client-specific validations, ensure precise data extraction, from key fields to complex validations, for guaranteed accuracy and reliability.
Quality Assurance
Final quality checks are conducted by our specialized, highly trained Quality Assurance staff at DataServ to ensure that the machine and the AI continue to improve over time for all clients.
Invoice Processing Machine FAQs
Capture accuracy should be evaluated based on Total Cost of Ownership (TCO), error rates, precision, and recall metrics. DataServ’s IPM delivers the lowest TCO because DataServ is responsible for all of the upkeep and performance tuning which maintains a consistently high accuracy rate, ensuring reliable data extraction.
Yes, our IPM technology is designed to handle any invoice format and a wide range of image qualities, ensuring consistent performance, even with low-quality images. EDI, XML and some PDF formats that provide clean data still receive QA review by DataServ.
Yes. While technology significantly reduces manual data entry, most capture software relies on human validation to ensure accuracy, particularly in cases of complex invoices. DataServ does not push this manual validation work to our clients, thus maximizing your savings.
IPM is capable of extracting any information from your invoices, including line item details, part numbers, unique and complex units of measure, credits, surcharges, sophisticated freight schemes and more. Crucial details such as vendor numbers that cannot be found on invoices are also integrated into your DataServ process.
Ensure Clean Data Capture with IPM by DataServ
Experience the rapid time to value and reliability of DataServ’s highly-trained AI in the Invoice Processing Machine for yourself. Schedule a consultation with our team today and discover how IPM can revolutionize your accounts payable processes.