SAP Ariba & AP Automation: Ensuring Complete Processing

Handle 100% of Your Invoices from Vendors Outside Your Ariba Network Simply and Easily

Invoice Processing to Fulfill Gaps in Supplier Networks

Using a Supplier Network like SAP Ariba for bidding, procurement, and other P2P tasks sounds attractive or may already be saving you thousands of dollars in efficiency. That is, until you realize how many invoices fall outside your supplier network. It’s common for a company to adopt a supplier network only to find 25% or more of their invoices submitted on paper or in a non-conforming digital format. The industry term for these is non-compliant vendors and the cost of processing them really adds up. Basically, your team has to maintain all of the old processes in addition to the new P2P processes – which actually can feel like achieving no improvement at all! In reality, the cost savings that you predicted from implementing the Supplier Network are reduced by the cost of maintaining the old processes.

What the DataServ AP Automation Solution Will Do for You

At DataServ, our AP automation solution easily integrates with your Ariba to achieve its full potential, reduce the time you spend in the process and work on improving it instead. We offer options and features to quickly and accurately:

How DataServ Compares: A Better Way to Simplify Your SAP AP Process

With DataServ’s Single Stream Invoice Processing Machine, these non-compliant vendors and the documents they send will no longer decrease your team’s productivity. Compared to other AP automation software providers, we offer our clients:

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Get Rid of Your Leftovers Using the Single Stream Invoice Processing Machine: Download Our White Paper

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SAP Ariba and DataServ: Benefits of Our AP Automation Solution

Accounts payable faces several challenges when it comes to automating the entire invoice cycle, and single-stream invoice processing solutions work to uniquely address these challenges.

Reduce Costs

Eliminate manual keying and document handling that plague your AP department and spend much less than peers to process an invoice from receipt to approval. In fact, eliminating paper processes can save your organization roughly 82% more than those who don’t.

Free Up Staff to Focus on Value-Added Tasks

Eliminating manual tasks with a single-stream invoice processing solution means AP staff can focus on value-added tasks, like increasing communication with suppliers, vendor master maintenance, early-pay discount negotiations, helping error-prone suppliers, and strengthening fraud controls. Single-stream invoice processing efficiencies also allow staff more time for reporting and analytics.

Enhanced Visibility

Single-stream invoice processing presents validated data from any invoice, making it available to buyers in a single system within 48 hours of invoice receipt.

Accelerated Cycle Times

Eliminate manual processes that result in posting delays, time-consuming errors, and back-and-forth emails and phone calls with stakeholders with single-stream invoice processing. With highly configurable automated workflows and mobile review support, invoice approval and exceptions resolution becomes much faster. Additionally, buyers never have to worry about invoice approval delays if the front-line operator is unavailable.

Faster Information Delivery to Downstream Systems

Single-stream invoice processing solutions are ERP agnostic and deliver 100% electronic data on approved invoices via secure transfer to any ERP or other downstream financial system while providing visibility into pre-ERP transaction data and documents. This seamless, timely delivery of perfected invoice data drives financial decision-making and extends the payback of ERP investments.

Fast Startup

A single-stream invoice processing solution does not require changes to a buyer’s day-to-day business processes or legacy systems, extensive testing, training on the types of invoices a buyer receives, or a big upfront capital investment. The implementation also facilitates simple communication with all suppliers, informing them that your company’s remittance address has changed (physical or email). At that point, the OCR technology employed by the single-stream solution is already optimized for invoices and other types of documents received by AP departments. Suppliers can continue to submit invoices in the format they prefer.

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Discover the Single Solution to Invoice Processing Headaches: View Our Informative Single Stream P2P Webinar

Frequently Asked Questions

SAP Ariba is a cloud-based procurement platform that helps businesses manage their procurement processes efficiently. It enables organizations to streamline purchasing, sourcing, supplier management, and invoicing processes, providing better visibility and control over spending.

SAP is an enterprise resource planning (ERP) software suite that integrates various business functions, including finance, sales, procurement, and more, into one unified system. It offers a wide range of modules and functionalities to support different aspects of business operations.

Ariba, now known as SAP Ariba, is a specific solution within the SAP ecosystem focused primarily on procurement and supply chain management. It provides tools for sourcing, procurement, contract management, supplier management, and collaboration with suppliers.

DataServ integrates seamlessly with SAP/Ariba through various methods such as API integration, file-based integration (CSV, XML, etc.), and direct database connections. This integration allows for the exchange of data between DataServ’s platform and SAP/Ariba, ensuring synchronized and efficient procurement processes.

Yes, DataServ is capable of integrating with both cloud-based and on-premises installations of SAP/Ariba. Our flexible integration solutions are designed to adapt to the specific deployment needs of our clients, ensuring compatibility and smooth operation regardless of the setup.

DataServ can exchange various types of data with SAP/Ariba, including but not limited to purchase orders, invoices, supplier information, contract details, and procurement analytics. This data exchange ensures accurate and up-to-date information across both platforms, enhancing procurement efficiency and decision-making.

DataServ prioritizes data security and compliance with regulations such as GDPR and HIPAA. Our integration with SAP/Ariba employs robust encryption protocols, access controls, and auditing mechanisms to safeguard sensitive information during transit and storage. Additionally, we adhere to industry best practices to ensure regulatory compliance and data integrity throughout the integration process.

DataServ offers a high level of customization when integrating with SAP/Ariba to meet the unique needs of each organization. Our integration solutions can be tailored to accommodate specific data formats, business rules, workflows, and user preferences, ensuring a seamless and personalized procurement experience for our clients.

Let’s Start a Conversation

Regardless of where you are at in your AP automation journey, DataServ will meet you there and help you evolve.