Accounts Payable Vendor Capture
Optimize Vendor Invoice Data Processing with AI-Powered Accuracy
What is Intelligent Vendor Capture?
Welcome to the future of streamlined vendor invoice data processing with DataServ’s Invoice Processing Machine (IPM), featuring Intelligent Vendor Capture. This advanced capability eliminates the common pain points of ensuring accurate and up-to-date vendor information. By removing the need for vendor numbers, Intelligent Vendor Capture reduces confusion and hassle to improve overall financial management, bringing unmatched accuracy and efficiency into your accounts payable workflow.
Solve Vendor Capture Challenges Efficiently & Confidently
One of the most persistent challenges in accounts payable is that vendors almost never include a Vendor Number on their invoices. However, to process a payment through your ERP, you need to identify the vendor accurately, and the most reliable way to do this is by using a Vendor Number. Vendor names can often be similar, and each client’s ERP system may have slight variations in how they name their vendors, but no two vendors will ever share the same Vendor Number. This is where Intelligent Vendor Capture comes in! It saves time and ensures accuracy by eliminating manual vendor identification. With Vendor Capture, your team can confidently process payments without having to manually validate vendor numbers, avoiding costly mistakes and improving overall efficiency.
Ensuring Accurate Vendor Identification Without Additional Work
Vendor invoice processing can be complex, but with our AI-powered Vendor Capture capability built into our IPM, it’s easy to ensure accuracy and efficiency. This feature streamlines the process by automatically capturing, validating, and matching data from invoices created and submitted by your vendors, allowing your accounts payable team to focus on more strategic tasks. Every step is simplified and enhanced for accuracy and efficiency, from invoice submission to payment. As a standard component of the Invoice Processing Machine (formerly Digital Mailroom), we’ve revolutionized how your organization handles invoice data capture.
DataServ’s Vendor Capture Offers:
Tailored Data Capture:
Tailor the solution to meet your business’s unique requirements.
Pre-Trained AI for AP:
Ensure that all data is accurate immediately after processing with no learning curve requirement.
Seamless Integration:
No additional work, software, or other tool is required to accurately capture vendor identification data at the beginning of your AP process.
AI-Driven Accuracy That Streamlines Invoice Processing
Vendors rarely include a Vendor Number on invoices, yet accurate vendor identification is crucial for payment in your ERP. Similar vendor names and variations in ERP naming conventions add to the confusion, but Vendor Numbers are always unique. Intelligent Vendor Capture solves this problem by automating vendor identification, replacing traditionally manual validation processes.
At the heart of Intelligent Vendor Capture is a pre-trained AI algorithm designed to:
- Automatically process and validate vendor-created invoices, associating them with your Vendor Master data.
- Validate vendor information in real time to ensure accurate processing.
- Reduce manual intervention, increasing the speed and reliability of your AP operations. This capability within DataServ’s Invoice Processing Machine takes the manual work out of invoice automation.
Tailored, Real-Time Data Capture
Intelligent Vendor Capture is built to adapt to your organization’s needs. With real-time data validation, the system ensures that only accurate, relevant information enters your workflow. Whether you’re a simple business or a complex enterprise, you can configure the data capture parameters to meet your unique challenges and objectives.
Why Choose DataServ’s Vendor Capture
Proven Technology
DataServ’s IPM with our built-in Vendor Capture capability leverages pre-trained AI and machine learning to deliver unmatched accuracy and efficiency.
ERP Integration
Easily connect the IPM and Vendor Capture with your existing ERP or financial systems to maintain a smooth and cohesive workflow at the beginning of your AP process.
Dedicated Support
Our experienced support team is always available to assist with setup, troubleshooting, and ongoing maintenance, ensuring a hassle-free experience.
Scalable Solution
Whether you’re a simple business or a complex enterprise, Vendor Capture scales to meet your needs, delivering consistent performance and value.
FAQs: Intelligent Vendor Capture
Intelligent Vendor Capture is a built-in, AI-driven feature of DataServ’s IPM that automates the capture and validation of vendor data. Seamless integration with the IPM streamlines the AP process, eliminating the need for vendor numbers as part of an invoice for greater efficiency and accuracy.
Intelligent Vendor Capture processes data from invoices created and submitted by vendors, associating this information with client-specific Vendor Master data. The collective database uses a pre-trained AI algorithm to link the sending email addresses to your specific vendors, thus avoiding the common bottleneck of invoices that cannot be matched to vendors due to inconsistent vendor information.
Intelligent Vendor Capture does not require vendor enrollment, training, or onboarding since it is designed to process pre-existing vendor-created invoices. It is non-proprietary, giving your organization greater freedom and flexibility with your chosen vendors.
Intelligent Vendor Capture offers remarkable consistency by leveraging a global database of sending email addresses, which rarely change, and AI validation. Your vendor-created invoice data is guaranteed to be 99.99+ percent accurate with Intelligent Vendor Capture.
The system’s advanced algorithm continuously updates and matches new data to minimize disruptions caused by email changes.
By leveraging a global database of vendor email addresses, Intelligent Vendor Capture processes and validates vendor-created invoice data, significantly reducing errors and exceptions while eliminating the need for extensive manual validation.
While exceptions may still occur, Vendor Capture significantly reduces their frequency by preemptively addressing discrepancies before they reach the OCR stage.
Yes, Intelligent Vendor Capture is included at no additional charge as a standard feature of every DataServ Automation Solution. When you choose DataServ, you receive access to this powerful tool as part of your investment with no hidden fees for use.
Absolutely. The solution is non-proprietary and works with vendors of all types. Unlike supplier networks, no enrollment process is required. As long as the vendor exists in your vendor master and the vendor is sending their invoices via email, the Vendor Capture solution will work for you.
DataServ provides comprehensive support, including tailoring and initialization, troubleshooting, and ongoing maintenance. We consistently receive high praise for our client support teams and proudly align ourselves with best AP practices at every step.
Ready to Get Started on AI-Powered Vendor Capture?
Transform how you process vendor invoices with DataServ’s Intelligent Vendor Capture solution. Experience unparalleled accuracy, efficiency, and scalability for your business – Contact DataServ today.