The accounts payable process of any organization can be complex and challenging. No process limited to requisitions, POs, or even credit card purchasing is going to meet 100% of your organization’s needs. There are situations where you will not receive an invoice, and payments must still be rendered. Or a purchase may be so unique or urgent that an invoice just isn’t feasible, like: taxes due to state governments; compensation payments to former employees upon their separation; an advance deposit on a rental; payment of a utility bill; or even something as unusual as rendering payment to a balloon artist at your company picnic who won’t take a credit card.
DataServ has an automated Check Request solution when invoices or credit cards just aren’t feasible. Check Request enables employees to request a payment for something for which they don’t have an invoice or cannot use a credit card.
Check Request pairs with existing AP automation solutions and offers a consistent workflow across any payment type. That is critical because, even though check requests require a different approach, they still require the same financial controls as the rest of the APIA process, including workflow approvals and duplication avoidance. Check Request will stand up to an approval matrix and an audit check.
Plus, with Check Request, any organization can eliminate paper from the APIA process, while building in speed and ease with just one interface for all types of payments. This automation will consistently minimize issues with remote employees – and that is especially important with the time-sensitive payments required under Check Request.