AI-Powered Invoice Processing for Smarter AP Automation
- Highly Optimized Digital Capture
- 100% of Vendor Invoices
- Zero Onboarding
Capture Clean Invoice Data For Scalable AP Automation
At DataServ, we created the world’s first SaaS invoice capture software as a service, and it is still the most accurate in the industry. Our pre-trained AI is continuously learning from millions of AP invoices per month. That means that you have no set-up, configuration or learning curve. AP invoices are highly varied but follow a common base structure. DataServ AI was created specifically for AP invoices and trained on giant sample sets. Because of this, 100% of your vendor invoices are transformed into clean digital data, giving your company true invoice digitization, along with the intelligence to identify vendors with extremely high accuracy.
Process Any Invoice Format with DataServ’s Universal Capture Engine
DataServ is the peak of AP automation, developed over years of continuous improvement. Its line-level capture ensures accurate processing of millions of invoices, even complex ones. Automated invoice processing streamlines workflows and improves data extraction using AI and keyword matching, benefiting industries like construction, distribution, and manufacturing.
DataServ eliminates manual data entry, which frees you up for higher-value tasks. It ensures consistent and reliable data throughout the accounts payable process, eliminating problems that will compound downstream.
Our sophisticated capabilities in this area are tailored to each client to ensure the highest quality match. At the end of the day, it’s about clean data, making data validation essential to your invoice processing. Why wait for an untested system to learn your invoices and business rules? Unlike other providers, DataServ performs the data validation for you. Thereby reducing time to value. This means zero ramp-up time and greater savings over time!
How DataServ’s Invoice Process Workflow Works
Ingestion- Securely Capture Invoices
AP email addresses are prime targets for spam, viruses, and ransomware. By forwarding them to DataServ, we can automatically capture invoices, statements, credit memos, and other documents while blocking these threats before they reach your team. This keeps both your staff and your company’s data safe.
Automated Invoice Classification
DataServ accepts invoices in any format (PDF, XML, EDI, etc.) and sorts them carefully. P.O. invoices are separated from Non-PO invoices, credit memos are split from invoices and statements, and EDI is processed. This system ensures efficient handling of the invoices and improves accuracy and productivity through the automated process.
Invoice Validation–Industry-Specific Data Accuracy
Our advanced validation layers, including industry-standard and client-specific validations, ensure precise data extraction, from key fields to complex validations, for guaranteed accuracy and reliability. This “Human in the Loop” ensures accurate feedback into the AI and, most importantly, that your financial system of record does not receive poor-quality data or worse, AI hallucinations.
Quality Assurance- Continuous Human + AI Optimization
Final quality checks are conducted by our specialized, experienced, and highly trained Quality Assurance staff at DataServ to ensure that the machine and the AI continue to improve over time for all clients.
Achieve 99%+ Invoice Data Accuracy with DataServ
Ready to boost your AP automation with clean, actionable data? With one simple email rule change, all vendor invoices, regardless of format, flow directly into DataServ. Our turnkey AI invoice capture platform eliminates manual work, improves vendor accuracy, and reduces processing delays. You get:
- 99%+ data capture accuracy
- No templates or rules to maintain
- Instant scalability across departments or regions
- No ramp-up, no retraining, no hassle
Start seeing ROI from day one with DataServ’s intelligent invoice data capture. Our turnkey AI invoice capture platform eliminates manual work, improves vendor accuracy, and reduces processing delays. You get:
A Smarter Alternative to Invoice Scanning Software
While many companies still rely on legacy OCR invoice scanning software, DataServ’s solution goes far beyond traditional scanning.
Our AI-powered system transforms invoices from any format—PDFs, XML, EDI, email, spreadsheets—into clean, validated digital data. That means no more misreads, no template updates, and no post-processing cleanup for your team.
By combining intelligent capture with human-in-the-loop validation, we ensure your data is both accurate and audit-ready.
Global Turnkey Capabilities & Data Capture
Start with one location and expand to your whole enterprise. Global capabilities can process invoices from anywhere, 24/7/365. No setup or maintenance needed—it’s already running and processing millions of invoices. Intelligent Vendor Capture uses AI to recognize senders’ email addresses, improving accuracy and reducing processing issues.
Normalization
Think of DataServ as a “universal adapter” that takes all types of invoices and documents and converts them into a standard, optimized format for easy processing. Whether received by email (with or without PDFs), XML, spreadsheets, EDI, or even paper mail, DataServ automatically transforms all invoices into the best format for accurate data capture and easy readability.
Classification
Key details like header info, line items, part numbers, and custom fields are extracted for invoice processing automation. The captured data is enriched with your financial control data, and it determines the match types for vouching purposes and perfects the images received electronically. While splitting multi-invoice PDFs into separate invoices, inserting appropriate page breaks, and more is automated within DataServ.
Human Validation
Data validation specialists review and correct values captured during the automated process by matching against the original image and client-supplied system data. We use both industry standard and client-tailored validation rules to correct and cleanse invalid data. Elevated human review services are applied until accuracy is optimized, all at no extra charge. This Human in the Loop process increases the effectiveness of all further automation downstream and reduces the amount of hallucinations that AI tends to produce.
Quality Assurance
Our integrated and highly evolved Quality Assurance process has been designed with several feedback loops for the system to learn and improve. Highly trained experts review the work of our human validation teams. This is how DataServ eliminates the typical AI “learning curve” for all clients.
Why Legacy OCR Scanning Falls Short in AP Automation
Most APA solution providers only deliver about 60% accuracy for invoice data capture, if they offer it at all. Many rely on your internal team to manually import, process, and validate vendor invoices, while others outsource the task to third parties, leaving you with little oversight.
To put that in perspective:
A business processing 10,000 invoices/month with 6 fields per invoice handles 60,000 data fields.
At 60% OCR accuracy, 24,000 fields will contain errors.
That’s 2.4 inaccurate fields per invoice on average.
As a result, every invoice still requires manual review, making the process more costly and time-consuming than if it had been done manually from the start.
AI Invoice Capture Software Purpose- Built for AP Teams
AI and machine learning are transforming invoice processing by improving data accuracy and usability. Advanced systems can compare incoming invoice data against a vast database of historical invoices to predict likely values and correct entries that are clearly inaccurate, but most software on the market cannot do this effectively. This is because the AI must be extensively trained not only in general invoice processing, but also be capable of recognizing the unique data patterns specific to your business.
That’s where DataServ stands apart. DataServ is powered by proprietary AI models trained on over 15 years of real-world invoice data. This deep experience enables us to deliver faster, more reliable results by accurately identifying true errors without mistakenly overwriting data that is simply different, not wrong. Unlike other providers whose systems often overcorrect unfamiliar formats, DataServ’s purpose-built AI adapts to your business, reducing manual intervention and delivering a smarter, more efficient AP automation solution.
Talk to us today to see how we can offer you better, more reliable results.
Ready to Eliminate Manual Invoice Processing?
Frequently Asked Questions about AI Automated Invoice Processing
What is automated invoice processing?
Automated Invoice Processing is when software is used to streamline the handling of invoices by automating tedious tasks like data entry, validation, classification, matching, and approvals. The ultimate goal of automated invoice processing is to optimize the accounts payable process.
How accurate is AI invoice capture?
Other competitors in the industry boast of AI invoice capture processes that are around 90% accurate. DataServ knows that within finance, ‘close enough’ is not good enough. This is why we have created redundancies and include a human to ensure 99%+ accuracy in our process.
Does DataServ support non-PO invoices?
Yes, DataServ supports non-PO invoices. They are automatically sorted during the classification phase and then validated by our “Human in the Loop” to ensure complete accuracy.
What’s the difference between OCR and AI in invoice processing?
Optical Character Recognition (OCR) was the precursor to AI in invoice processing. OCR is used to digitize text from scanned invoices, while AI takes it a step further and leverages machine learning to understand and sort the text with near-perfect accuracy.
Stay Ahead of the AP Automation Curve
Curious about how DataServ stacks up to the competition, according to one of the most popular and respected software review sites in the world?
