Whether for indirect spend or distributed coding, DataServ’s unique Single Stream process effortlessly interfaces with ALL of your vendor’s current invoicing to capture the documents and the data required to sort out and automatically route those invoices to the appropriate person within your organization no matter what office or remote location they happen to be working in. Users simply receive a daily email telling them how many invoices they have available to review and then click the link to see the list. Then they can choose to Approve, Reject, Re-Route, or Code to keep those invoices moving through the system. Automated rules such as escalation and timers keep the process flowing without human intervention.
In today's dynamic and complex business climate, you might think workflow would be too hard to implement. We often hear “our business changes too often,” or “we have too many personnel that move around,” or “we are always acquiring or selling off companies.” Often we also hear of a second challenge that may be more of a constant reality for us all: ”my IT team is overloaded,” or “IT is focused on larger projects.” Dynamic environments also come with additional risk and compliance requirements. Intelligent workflow provides the tight, but flexible, controls and total visibility needed to cope with this new reality. The fact is, with all of the speed and flexibility that is required to succeed in business today, AP Automation workflow is no longer an optional thing. It is required. And that is why we created Software as a Service (SaaS) workflow for AP Automation.
This simple web and mobile based workflow leverages your ubiquitous email to easily reach any and all of your employees that can touch the AP process. However, unlike routing email attachments, this solution was architected from the ground up to use minimal bandwidth, so no matter how distributed your organization and users may be, DataServ workflow will work. Our licensing model is also optimized for Accounts Payable as we understand the nature of AP requires that you accommodate a wide variety of “occasional” users — we believe you should not pay for a named user in this situation. Intelligent design and Artificial Intelligence provide a user experience which is so simple that even those approvers who use it once a year can do so without being trained again!
Workflow is one of the most powerful software capabilities any organization can implement. Although not new technology, the advent of global virtual workforces, lean practices and higher turnover has created a greater need for the benefits provided by workflow. DataServ, via the SaaS model, has made this technology easily available for any size enterprise in any industry.
DataServ workflow contains all of the technology and best practices required to rapidly generate your ROI. Our Initialization experts provide the knowledge to tailor the workflow process to fit your unique needs and organization.