Trust Earned ... Trust Kept

  • When we approached DataServ, our process was disjointed and we had a three-week document processing backlog. We would have considered it a win to reduce our backlog to just one week. Today, our backlog has been reduced, and we don’t consider that a win … we consider that a slam dunk!

    Randy Cummiskey, Controller
    Ohio Transmission Corporation — Client since 2016

  • From the beginning, the Client Support team at DataServ was very knowledgeable about our process, which was really helpful. I didn’t feel the need to spend a lot of time explaining in detail what I needed, whether I emailed the support solution desk or contacted them by phone. The response time was always impressive. I really felt comfortable with knowing the team was there to assist with whatever issues I needed resolved. DataServ has an outstanding Client Support team.

    Yvonne Chambers, AP Manager
    Nidec Motor Corporation — Client since 2003

  • The DataServ solution has provided approximately 30% gains in efficiency in the departments where it’s been implemented. A large part of that can be attributed to our newfound ability to route documents around our company via email for approvals and analysis. We now have metrics we can use to monitor our productivity, which is something we never had before. In the end, this solution has resulted in less lost invoices and a better managed document process.

    Joe Zulich, P2P Process Manager
    White-Rodgers — Client since 2003

Simple and Powerful Solutions

Digital Mailroom Icon

Single Stream Digital Mailroom

Make ‘going paperless’ a reality. Everything is OCR scanned for clean, usable data. Index, validate, and match with a click. Any document or file type (paper, email, PDF, fax, EDI) is converted and put through our 5-point quality assurance process to ensure 99% pre-ERP accuracy.

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Purchase Order & Requisition

Take the smart approach for meeting your flexible purchasing needs. Efficiently request, route, approve, audit, and process either requisitions or purchase orders with Purchase Order & Requisition Process Automation.

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Direct Ship Automation

For distributors that take advantage of the benefits of direct ship from a manufacturer and experience the pain of routing invoices through multiple channels and long DSO times, Direct Ship Automation can be worth its weight in gold.

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Vendor Setup Request

A simple approach to helping your team request new vendors while keeping costs low and the process streamlined.

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Invoice Workflow Automation

Everything is customized to the way you run your business; routing and approvals are based on your matrix and rules. Invoices are coded to match your ERP’s general ledger avoiding duplication and confusion. 

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Touchless Invoice Processing

Make the most of your PO process by having the majority of your PO invoices automatically scheduled for payment by using the latest in Artificial Intelligence.

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Vendor Portal

Offer secure access directly to your vendors who are looking for payment status or invoice issue resolution. Vendor access, information availability, and search capabilities can all be tailored to your business rules and processes.

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Expense Report Automation

Our Expense Report Automation Solution is perfect for companies with moderate travel and a large, occasional-user population. The easy-to-use interface and integrated rules reduce support and maintenance and the software is tailored to fit your workflow like a glove.

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Results Delivered

P2P Benefit-Reduced Costs

Reduced Costs

Single stream invoice processing solutions eliminate the manual keying and document handling that plagues most accounts payable departments. Eliminating these steps reduces time spent by 80% and provides 99% pre-ERP data accuracy.

P2P Benefit-Staff Freed to Focus on Value-Added Tasks

Staff Freed to Focus on Value-Added Tasks

Eliminating manual tasks frees your accounts payable staff to focus on value-added tasks such as reporting and analytics, increasing communication with suppliers, better maintenance of the vendor master, negotiating more early-pay discounts, helping error-prone suppliers, and strengthening fraud controls.

P2P Benefit-Streamlined Processes

Streamlined Processes

Make ‘going paperless’ a reality. Everything is scanned, processed by optical character recognition (OCR) and ran through our quality assurance process producing 99% accurate, clean, usable data. Index, validate, and approve with a click.

With Power You Didn't Know You Needed

If it seems like we thought of everything,
it's because we have.

 P2P Features

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Reporting & Dashboards

On-demand access to the reports and dashboards you need to successfully run your business are readily displayed for actionable at-a-glance information. The reports you want will be waiting for you and past queries are automatically saved (along with your time).

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Comprehensive User Support

Increased automation shouldn’t mean more work for your team. Users are trained and supported every step of the way.

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Our software is easy to set up and tailor based on your needs and internal processes.

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Document Retention and Destruction

Documents can be retained or destroyed based on industry rules and regulations and your company’s needs.

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Single Sign-On

Enhance security and simplify your user experience by extending your Single Sign-On (SSO) to DataServ solutions. After a simple and speedy initialization, your team will have the ease of use they need to work more efficiently.

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Mobile Capabilities

When a smart phone or tablet are the devices at your fingertips, so are our solutions. The workflow automation process never has to slow down just because someone is away from the workplace. Our mobile-accessible applications and email alerts give your organization the access you need.

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Global Access

Serving the needs of organizations worldwide, our SaaS solutions include currency conversion capabilities, browser language choices & translation, and 24/7 support for users in some 50 countries.

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Heard Enough?

Your solution is waiting for you.