Create a paperless reality for your accounts payable department built on an OCR-intake approach that delivers clean and useable data – all while ensuring over 99% pre-ERP accuracy.
Throughout our 27 years, we’ve systematically developed proprietary processes and technology to eliminate human interaction with complex invoice transactions. DataServ's tailored accounts payable automation reduces costs, frees staff time, mitigates fraud, and streamlines processes.
DataServ is the authority on specificity and normalization. Our advanced logic and matching methodology allow us to put the invoice in the optimal position to successfully match accurately. Efficiently request, route, approve, audit, and process requisitions or purchase orders with accounts payable automation.
We leverage the best of what Artificial Intelligence and Human Intelligence have to offer, to promote best practices and perpetual improvement.
All location, invoice, date, PO, and receipt data in one, easily accessible place.
Controls in place to maximize straight through processing and prevent prematurely forcing unnecessary exceptions.
Built in processes and machine learning to identify and implement proper workflow based upon your unique needs.
Our system distinguishes between different PO types to change how quantities and pricing are matched.
Remove extra characters that can impede automation, and normalize different units of measurement.
Visibility delivered into your financial liabilities that give you the power to make better and faster decisions.
Unlike other SaaS solutions, ongoing client support and training is included. Our Tier 1, 2, and 3 support is robust. We are there to help with user issues, help management set up new workflows, or help your IT team uncover why something is not syncing the way it once did. Our experts also set up onboarding sessions to train your new staff members on our solution.
We take a unique approach to initialization. For speed, the first “80%” is our standard software solution that establishes industry best practices. The other 20% is custom tailored to meet the unique needs of your accounts payable processes.
Increased automation for accounts payable shouldn’t mean more work for your team. Users are trained and supported every step of the way and have access to U.S.-based 24/7 support.
We can integrate with any system — from ERPs to MRPs to Financial Management to Email in both software and cloud environments.
Our mobile approval applications and email alerts give your organization and accounts payable department the access you need.
Documents can be retained or destroyed based on industry rules and regulations and your company’s needs.
Our SaaS solutions include currency conversion capabilities and browser language choices to support users in 50 countries.
DataServ can reduce your cost of compliance with automatic currency conversion and built-in controls for all countries.
Global Approval Matrix
DataServ documents delegation of authority, and automatically converts thresholds across any form of currency. DataServ can convert any currency, using the real-time exchange rate to simplify approvals and ensure accuracy.
Grant accounts payable employees and vendors the ability to facilitate collection of data for new vendor onboarding, upload critical documentation, and make key information updates with a set approval process for control.
Expense Report Automation
Enable your accounts payable department and other employees to submit expense information, capture receipt images, and provide expense data back to your system for automated processing.
Accounts payable automation (or AP automation) is the concept of using tailored software systems to automate and streamline accounts payable processes. An AP automation solution maximizes efficiency while minimizing the potential for mistakes common in antiquated, manual systems. Advanced accounts payable automation systems, like those offered by DataServ, offer added features such as document retention and destruction, analytics and dashboards, and integrated mobile capabilities.
An effective and efficient accounts payable automation system can be a game-changer for your business. However, breaking your cost savings down to a concrete and specific dollar amount is dependent on a wide variety of variables. We can say that the right single stream invoicing accounts payable automation software system can reduce manual filing and processing times by up to 80 percent. AP automation solutions reduce invoice processing costs and dramatically improve payment accuracy. That equates to less time rustling papers and more time focused on value-added tasks necessary to improve customer relations and grow your business.
Paperless document management is a system in which hard copy files and documents are migrated to a digital format. A concept adopted by more and more businesses each year, paperless document management is the eco-friendly solution for boosting efficiencies, improving accuracy, and cutting costs associated with supplies and administrative labor. DataServ’s AutoVouch™, for example, transforms complicated and mistake-prone paper systems into a seamless transactional process that virtually eliminates the potential for human error. AutoVouch uses SaaS OCR technology to migrate paper documents into convenient digital formats to ensure maximum efficiency and accuracy at all times.
Automating accounts payable processes improves efficiency by allowing your team to skip the time-consuming, and potentially errorsome manual processing tasks necessary to maintain accurate records. By digitizing AP documents, and streamlining workflow, you’re freeing your team from these menial administrative tasks and allowing them to focus their energy on steps to grow and improve your company.
Accounts payable automation software comes in all shapes and sizes, and it’s important to make sure that the provider you choose for your business is able to meet every one of your AP automation needs. Here are the most desired features we come across in client discovery calls: