AI-Powered Invoice Processing for Smarter AP Automation
Say Goodbye to Paper and Hello to Smarter AP Automation. With DataServ, you can digitize 100% of your vendor invoices with no onboarding headaches and no manual work.
From Paper to Digital: Go Fully Paperless with AI
If your AP team still handles paper invoices, you already know the pain: slow approvals, lost documents, manual entry errors, and limited visibility. DataServ eliminates those inefficiencies by digitizing your entire AP workflow — capturing, routing, validating, and archiving invoices automatically.
Paper piles and manual entry give way to seamless automation, real-time visibility, and anywhere-access approval workflows. Beyond convenience, going paperless with DataServ supports compliance, improves supplier relationships, and scales with your business growth all while reducing your environmental impact.
Capture Clean Invoice Data for Scalable AP Automation
At DataServ, we created the world’s first SaaS invoice capture software and it’s still the most accurate in the industry. Our pre-trained AI learns continuously from millions of AP invoices every month, so there’s no setup, configuration, or learning curve for your team.
DataServ AI was purpose-built for AP invoices and trained on massive datasets. That’s how 100% of your vendor invoices are transformed into clean, digital data, giving your company true invoice digitization and the intelligence to identify vendors with extreme accuracy.
Process Any Invoice Format with DataServ’s Universal Capture Engine
DataServ’s universal capture handles invoices from any channel — email, XML, EDI, spreadsheets, or even scanned paper. Every document is standardized, validated, and processed through our secure, cloud-based workflow.
Our AI-powered processing streamlines workflows, eliminates manual data entry, and ensures consistent, reliable data throughout the accounts payable process. With line-level capture, every field, part number, and custom data point is handled accurately.
DataServ’s automation is tailored to each client for the highest quality match, so you can achieve better accuracy without waiting for an untested system to “learn” your invoices. We handle the data validation for you. That means zero ramp-up time and faster ROI!
Built on SAFE AI — Verified by Humans, Trusted by Enterprises
Our Secure, Assured, Financial-Grade, Ethical (SAFE) AI model combines machine intelligence with human oversight. Every prediction is validated and verified before it reaches your ERP to ensure audit-ready accuracy without risk of hallucinations or lost control.
How DataServ’s Invoice Process Workflow Works
Securely Capture Invoices
By forwarding AP emails to DataServ, you not only eliminate manual inbox monitoring, but also block spam, viruses, and ransomware before they reach your team.
Automated Invoice Classification
Invoices are automatically separated by type (PO, Non-PO, credit memo, etc.), optimizing workflow speed and accuracy.
Industry-Specific Data Accuracy
AI captures key fields, while “Human in the Loop” validation ensures every invoice is precise and compliant with your industry’s standards.
Continuous Human + AI Optimization
Our QA experts review and refine AI output for continuous improvement, guaranteeing the best possible accuracy for every client.
Centralized Digital Workflow
Every invoice moves through an automated digital process that includes:
- Intelligent routing to the right approvers
- Built-in exception handling and escalations
- Real-time visibility into status at every step
With seamless ERP integration and tools like AutoVouch™, DataServ enables true touchless processing while maintaining your existing business rules and controls.
Secure Cloud Storage & Audit Trail
Every invoice is securely archived in the cloud with version history, retention compliance, and searchable audit trails. This ensures full transparency and supports audit readiness for even the most regulated industries.
Achieve 99%+ Invoice Data Accuracy with DataServ
Ready to boost your AP automation with clean, actionable data? With one simple email rule change, all vendor invoices, regardless of format, flow directly into DataServ.
Our turnkey AI invoice capture platform eliminates manual work, improves vendor accuracy, and reduces processing delays. You get:
- 99%+ data capture accuracy
- No templates or rules to maintain
- Instant scalability across departments or regions
- No ramp-up, no retraining, no hassle
Start seeing ROI from day one with DataServ’s intelligent invoice data capture.
Our turnkey AI invoice capture platform eliminates manual work, improves vendor accuracy, and reduces processing delays. You get:
A Smarter Alternative to Invoice Scanning Software
While many companies still rely on legacy OCR invoice scanning software, DataServ’s solution goes far beyond traditional scanning.
Our AI-powered system transforms invoices from any format—PDFs, XML, EDI, email, spreadsheets—into clean, validated digital data. That means no more misreads, no template updates, and no post-processing cleanup for your team.
By combining intelligent capture with human-in-the-loop validation, we ensure your data is both accurate and audit-ready.
Global Turnkey Capabilities & Data Capture
Start with one location and expand to your whole enterprise. Global capabilities can process invoices from anywhere, 24/7/365. No setup or maintenance needed—it’s already running and processing millions of invoices. Intelligent Vendor Capture uses AI to recognize senders’ email addresses, improving accuracy and reducing processing issues.
Normalization
Think of DataServ as a “universal adapter” that takes all types of invoices and documents and converts them into a standard, optimized format for easy processing. Whether received by email (with or without PDFs), XML, spreadsheets, EDI, or even paper mail, DataServ automatically transforms all invoices into the best format for accurate data capture and easy readability.
Classification
Key details like header info, line items, part numbers, and custom fields are extracted for invoice processing automation. The captured data is enriched with your financial control data, and it determines the match types for vouching purposes and perfects the images received electronically. While splitting multi-invoice PDFs into separate invoices, inserting appropriate page breaks, and more is automated within DataServ.
Human Validation
Data validation specialists review and correct values captured during the automated process by matching against the original image and client-supplied system data. We use both industry standard and client-tailored validation rules to correct and cleanse invalid data. Elevated human review services are applied until accuracy is optimized, all at no extra charge. This Human in the Loop process increases the effectiveness of all further automation downstream and reduces the amount of hallucinations that AI tends to produce.
Quality Assurance
Our integrated and highly evolved Quality Assurance process has been designed with several feedback loops for the system to learn and improve. Highly trained experts review the work of our human validation teams. This is how DataServ eliminates the typical AI “learning curve” for all clients.
Why Legacy OCR Scanning Falls Short in AP Automation
Legacy OCR systems often deliver less than 60% accuracy, forcing AP teams to manually review nearly every invoice — the opposite of automation. By contrast, DataServ’s AI-powered solution provides 99%+ data capture accuracy without templates, manual cleanup, or reprocessing.
Let's Put That In Perspective:
- A business processing 10,000 invoices/month with 6 fields per invoice handles 60,000 data fields.
- At 60% OCR accuracy, 24,000 fields will contain errors.
- That's 2.4 inaccurate fields per invoice on average.
As a result, every invoice still requires manual review, making the process more costly and time-consuming than if it had been done manually from the start.
Paper-based or OCR-dependent workflows can’t scale as your business grows — but DataServ can. Our paperless, AI-powered approach scales globally with 24/7 processing and intelligent vendor recognition.
Key Benefits of Going Paperless with DataServ
- Eliminate manual data entry and paper storage costs
- Approve invoices anytime, anywhere
- Maintain compliance with built-in audit trails
- Improve supplier satisfaction through faster payments
- Reduce environmental impact with fully digital processing
AI Invoice Capture Software Purpose- Built for AP Teams
AI and machine learning are transforming invoice processing, but only when done right. DataServ’s proprietary AI models are trained on over 15 years of real-world AP data, enabling unmatched accuracy and reliability.
Our models adapt to your specific business rules and data patterns, reducing manual intervention and delivering cleaner, smarter results than generic OCR or off-the-shelf AI tools.
Stay Ahead of the AP Automation Curve
Curious about how DataServ stacks up to the competition, according to one of the most popular and respected software review sites in the world?
Frequently Asked Questions about AI Automated Invoice Processing
What is automated invoice processing?
Automated Invoice Processing is when software is used to streamline the handling of invoices by automating tedious tasks like data entry, validation, classification, matching, and approvals. The ultimate goal of automated invoice processing is to optimize the accounts payable process.
How accurate is AI invoice capture?
Other competitors in the industry boast of AI invoice capture processes that are around 90% accurate. DataServ knows that within finance, ‘close enough’ is not good enough. This is why we have created redundancies and include a human to ensure 99%+ accuracy in our process.
Does DataServ support non-PO invoices?
Yes, DataServ supports non-PO invoices. They are automatically sorted during the classification phase and then validated by our “Human in the Loop” to ensure complete accuracy.
What’s the difference between OCR and AI in invoice processing?
Optical Character Recognition (OCR) was the precursor to AI in invoice processing. OCR is used to digitize text from scanned invoices, while AI takes it a step further and leverages machine learning to understand and sort the text with near-perfect accuracy.
Ready to Go Paperless and Get Smarter with AI?
With DataServ, you don’t have to choose between going digital and going intelligent — you get both. Start with one simple rule change to route your vendor invoices directly to DataServ and experience the difference:
- 99%+ accuracy
- Zero setup or maintenance
- Global scalability
- Secure, audit-ready cloud access
Talk to us today to see how DataServ can help your AP team achieve full automation that is powered by AI, verified by humans, and free from paper forever.