Go Paperless: Digitize Your Invoices & Transform AP
Paper piles. Manual invoice entry. Approval bottlenecks. Limited visibility. Sound familiar? Let DataServ’s Paperless Invoice Processing help your business make these pain points a thing of the past.
Why Switch to Paperless Invoice Processing?
If your AP team is still managing paper invoices, you’re likely familiar with the difficulties of delayed approvals, lost or misfiled documents, manual data entry errors, difficulty tracking invoice status, and limited remote access to information.
Digital invoice processing transforms your entire workflow into a seamless, automated, audit-ready system. Beyond convenience, going paperless supports compliance, improves supplier relationships, and enables scalability, while also reducing your environmental impact.
The Hidden Costs of Paper-Based Invoicing
Paper may seem like a simple, familiar way of doing business, especially if your company has been using it for years, but it’s costing you more than you think. From misplaced invoices and duplicate payments to late fees and cost discounts, the risks of human error compound quickly.
Manual processes also lack visibility. Without real-time insight, it’s difficult to manage cash flow, forecast liabilities, or make strategic decisions. However, DataServ’s invoice digitization brings order, accuracy, and transparency to your company’s AP process, laying the groundwork for smarter financial operations.
Paper Processes Don’t Scale
As your organization grows, your invoice volume does, too. Paper workflows struggle to keep pace. They’re often:
- Slower to process
- Prone to bottlenecks
- Dependent on in-office work
- Difficult to audit or analyze
Paperless AP allows your team to approve invoices from anywhere, maintain audit trail compliance, and scale operations without hiring more staff or adding additional workflow steps.
How DataServ Digitizes Your Invoice Workflow
This isn’t just scanning paper. DataServ transforms your invoice process from start to finish, capturing, routing, validating, and archiving every document with built-in intelligence and automation.
Multi-Channel Digital Invoice Capture
Whether vendors send invoices by email, through your portal, via EDI, or even with paper scans, our platform captures them all. Powered by our AI Capture technology, every invoice is read, extracted, and validated automatically, eliminating the need for manual data entry.
Centralized Digital Workflow
The DataServ Paperless Invoice solution sends your invoices through a centralized, automated process with:
- Intelligent routing to the right approvers
- Built-in exception handling and escalations
- Visibility into status at every step
Our AutoVouch™ solution can even match purchase orders and receipts for touchless processing.
And, because our platform integrates with virtually any major ERP system, your IT team doesn’t have to worry about complicated custom builds or disruptive process changes.
Secure Cloud Storage & Audit Trail
Don’t worry about losing invoices after they’ve been processed. Every invoice is archived securely in the cloud, with complete version history, retention compliance, and searchable audit trails. Our security and compliance standards meet even the most stringent regulatory requirements, so your business is always protected and prepared.
How DataServ Helped Merchants Fleet Modernize Their Invoice Process
Merchants Fleet needed a faster, more efficient way to handle invoices across multiple departments. Using DataServ’s tailored paperless invoice solution, they were able to eliminate paper routing, improve approval speed, and gain complete visibility into their AP workflows, all while integrating seamlessly with their existing ERP.
Common Questions AboutPaperless Invoice Processing
Can this process be automated?
Yes. DataServ’s platform automates invoice capture, routing, validation, and archiving. With AutoVouch™, even 3-way matching can be automated for touchless processing.
Will this work with our current ERP?
Absolutely. Our solution is ERP-agnostic and integrates easily with your existing systems, whether you use SAP, Oracle, NetSuite, Microsoft Dynamics, or another platform.
How long will it take to go live?
Implementation typically takes a few weeks, not months. Our proven onboarding process ensures a smooth, fast transition tailored to your business needs.
How does paperless invoice processing handle exceptions?
Exceptions are automatically flagged and routed to the right approvers with built-in escalation paths to keep things moving, so no invoice gets stuck or delayed.
Ready to Eliminate Manual Invoice Processing?
Let DataServ transform your AP department into a strategic, streamlined operation. Ready to simplify AP, cut costs, and eliminate paper?