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AP Automation That Works Seamlessly with Prophet 21

Say goodbye to AP bottlenecks with DataServ automation built for distributors

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For distributors running on Epicor Prophet 21, the stakes are high. Your supply chain moves fast, and your AP process needs to keep up. That’s where DataServ comes in: bringing seamless integration, unmatched 3-way matching expertise, and the speed you need to stay ahead in the fast-paced world of distribution.

Built for Distributors. Optimized by DataServ.

Epicor Prophet 21 is built for the complex world of distribution. It handles the demands of inventory management, warehouse management, financials, order management, service & maintenance, and more. Even the most powerful ERP can’t solve the manual headaches of invoice processing, approval delays, and matching errors. That’s why DataServ is the perfect complement to Prophet 21: eliminating inefficiencies and giving you back control of your AP process.

With DataServ, you’ll capture invoices in any format, route approvals in seconds, and achieve flawless 3-way and 2-way matching–all without disrupting your existing Prophet 21 setup. Our solution is tailored for the fast-moving, margin-conscious world of distribution, where matching invoices to POs and receipts quickly isn’t just a goal, it’s a necessity.

Epicor Prophet 21 ERP logo
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Stronger Matching, Faster Processing

Distributors deal with high volumes of direct shipping and complex purchasing scenarios, making 3-way match the gold standard. DataServ is built to make that process simple.

  • 3-Way Match Expertise: Automatically compares invoice, PO, and receipt data with precision and speed.
  • 2-Way Match Ready: For those situations where a receipt isn’t required, we can handle those, too– seamlessly.
  • Smart Exceptions Routing: No more bottlenecks. We flag issues and send them directly to the right approver.
  • Purpose-Built Integration: Prophet 21 has unique formatting and file requirements, but we know them inside and out. DataServ’s proven approach uses tab-delimited files and formatting rules that align with P21’s specifications. That means less time configuring, fewer errors, and a faster path to automation.

A Distribution-Focused Fit

Whether you’re tracking lot numbers for medical supplies, managing dimensional inventory for HVAC projects, or overseeing vendor rebates for electrical goods, DataServ fits right in.

Our Prophet 21 integration works especially well for:

  • Inventory-heavy environments that rely on accuracy across multiple warehouses.
  • Discounted Invoice Matching. Even when vendors apply discounts that create price variances, DataServ keeps matching on track. We already do this successfully for clients like Valin, ensuring invoices don’t get held up over minor differences.
  • Direct ship models where quick validation is key. DataServ captures critical details like the Shipping Number from direct ship invoices, making it easier to search, track, and validate transactions without delay.
  • Companies with service divisions, using Prophet 21 for technician scheduling and billing.
  • Distributors like Valin and Employee Owned Holdings (EOH), who already trust DataServ for reliable invoice processing. For Valin, this meant cutting invoice processing time in half and eliminating costly errors. For EOH, it meant gaining full visibility into their AP process across multiple warehouses.
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Learn More About Our Direct Ship Solution
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Why DataServ + Prophet 21?

  • No Disruption, No Downtime: Keep your existing Prophet 21 setup, whether it’s cloud-based or on-premise, and start seeing results immediately.
  • Cleaner Data, Fewer Headaches: Capture invoices in any format and ensure line-item accuracy, so you can stop chasing errors and start focusing on what matters.
  • Total Transparency: From intake to approval to payment, you’ll have full visibility into your AP process. No more guesswork.
  • Distribution DNA: We understand the nuances of your industry, and we build for them.

See It in Action

If Prophet 21 is the backbone of your distribution business, DataServ is the engine that keeps it running smoothly. Don’t let invoice bottlenecks, approval chaos, or manual matching hold you back.

Let’s talk about how DataServ can transform your AP process—starting today.

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Regardless of where you are at in your AP automation journey, DataServ will meet you there and help you evolve.

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