Let’s be honest: nobody wakes up excited to match invoices. It’s the kind of work that’s essential but soul-sucking: painstaking, error-prone, and an absolute productivity killer if done manually. And yet, most businesses still treat invoice matching like it’s the ‘90s. Clunky systems, endless exceptions, and an endless game of “whack-a-mole” trying to chase down mismatches.
But it doesn’t have to be that way.
At DataServ, we built AutoVouch™ because we were tired of watching smart finance teams waste time on dumb processes. Our clients needed something better. Something faster. Something that didn’t break the bank or require a six-month onboarding slog. So we got to work, and we think we nailed it.
Don’t just take our word for it. Here are five and a half rock-solid reasons why AutoVouch™ leaves the competition in the dust.
1. It Works for Any Type of Match (Yes, Really)
Most of the other guys in this space? They’re picky. Their tools only work when the stars align: a perfect three-way match, clean PO, flawless receipt. Anything weird (which is basically every day in the real world), and suddenly you’re on your own.
AutoVouch™ doesn’t flinch. Whether it’s two-way, three-way, or something even messier, we handle it. Got a quantity variance? A pricing hiccup? A unit of measure difference that would trip up lesser systems? AutoVouch™ can handle all of it, because we built it to adapt to the messy, beautiful complexity of your actual AP process, not some idealized perfect version. Don’t take our word for it. Copeland – A DataServ client since 2006 – was skeptical at first that AutoVouch™ could be so helpful to their AP teams, but they were blown away by their results! A 93% touchless PO-based invoice processing success rate (the actual rate achieved by Copeland) is hard to beat, and it has steadily improved since initialization.
2. Auto-Retry That Actually Makes Sense
Here’s the dirty little secret of most invoice matching tools: if they don’t get a match on the first try, they just throw up their hands and punt the problem back to you. That’s not automation, that’s delegation.
AutoVouch™ is different. We automatically re-match exceptions as data changes. So if your data updates an hour later? We’ll catch it. If the receipt finally lands in the system after the invoice? No problem. The goods arrive at your door after three trips across the ocean? We’re still watching. We’ll scoop it up and match it again, automatically, without bothering your team.
It’s like having a tireless AP analyst on staff, constantly checking the back office so you don’t have to. AutoVouch™ reduces human rework, while aligning with our philosophy that AI conclusions should be validated and touchless.
3. Tailored Tolerances Mean Fewer Exceptions
Invoice matching isn’t one-size-fits-all, and if you force it to be one-size-fits-all, you end up with thousands of unnecessary exceptions clogging up your system.
AutoVouch™ is designed to flex with your business. We work with you to set smart, strategic tolerances based on your vendors, your processes, and your risk appetite. Price off by a penny? Not a problem. Quantity short by 1%? Let it through. You define what’s acceptable, and we automate the rest.
The result is more invoices that flow straight through without human intervention. More time for your AP team to do what they do best.
But AutoVouch™ isn’t just about convenience– it’s about smart, secure automation. Tailored tolerances are great, but they must also align with audit and fraud prevention standards. Rest assured, our automation enforces strict adherence to business rules, reducing financial risk and preventing fraud. With AutoVouch™, you’re not just automating processes, you’re safeguarding your organization against fraud and ensuring compliance with audit standards.
4. Works with Your System– No Heavy Lifting Required
Some invoice automation tools require you to rewrite your entire tech stack just to get started. Not AutoVouch™. We pride ourselves on using the simplest possible data interfaces, which means no expensive custom integrations, and no headaches for your IT team.
Whether you’re on SAP, Oracle, NetSuite, or another ERP, we’ve seen it all. We speak fluent finance system, and we’ll get you connected and running fast. DataServ’s solutions are designed to scale seamlessly as invoice volumes grow, freeing up IT to focus on strategic projects rather than routine workflows. As your business grows, AutoVouch™ grows with you, seamlessly handling increased invoice volumes and adapting to your evolving needs. Whether it’s accommodating new suppliers, adjusting to changes in internal processes, navigating acquisitions and mergers, or staying compliant with evolving regulations, AutoVouch™ is built to evolve alongside your organization, ensuring it remains a valuable asset for years to come.
5. Your Team Only Touches What Needs a Human Touch
With AutoVouch™, most invoices just… flow. Automatically captured, validated, and matched– no need for a human to lift a finger.
But when something does need attention, we make sure it lands in the right hands. Exceptions are routed to clear workflow queues, complete with email notifications and everything your team needs to resolve them efficiently. No more “black hole” invoices. No more missed discounts. Just targeted, actionable insight.
AutoVouch’s transparency also allows CFOs and controllers to maintain oversight without micromanaging, which is a game-changer for organizations struggling with invoice bottlenecks. It’s not just about reducing manual work, it’s about empowering leadership with strategic takeaways.
That’s what visibility and control look like, without micromanagement or chaos.
5½. Because Complexity Shouldn’t Mean Confusion
Let’s face it: the more complex your approval and matching system, the harder it is to see what’s really going on. One tweak in your rules, and suddenly half your invoices are stuck in purgatory.
AutoVouch™ brings clarity. Our process is transparent, predictable, and totally configurable, so you can maintain control without micromanaging every invoice. It has helped clients like Murphy Co. eliminate vendor inquiries and streamline their AP process. You’ll know what’s flowing through, what’s getting stuck, and why. That’s a game-changer for CFOs and controllers who’ve spent too many years in the dark.
In Closing…
AutoVouch™ isn’t just another tool, it’s a smarter, leaner, nimble way to handle invoice matching. It works with you, not against you. It handles complexity without creating confusion. And it’s been road-tested by companies just like yours who were fed up with outdated processes and vendor promises that didn’t deliver.
Want to spend less time keying and clicking and more time making strategic moves? Let’s talk.
Visit www.dataserv.com to learn more about AutoVouch™.
