Faster Vendor Answers. Cleaner Vendor Data. Less AP Work.
The DataServ Vendor Portal gives vendors a secure, self-service experience while giving AP full control, visibility, and validation across vendor inquiries, onboarding, and ongoing maintenance.
Instead of juggling emails, calls, spreadsheets, and manual checks, the Vendor Portal centralizes everything in one place so vendors get answers faster and your team spends less time chasing information.
One Portal. Every Vendor Interaction.
With the Vendor Portal, vendors and internal teams use a single, secure destination to:
- Submit and track vendor requests
- Access payment status and payment history
- Complete new vendor setup and submit vendor changes
- Upload and manage required documentation (W-9/W-8)
- View status updates without calling or emailing AP
Vendors get transparency. AP gets time back.
Designed to Reduce Risk and Manual Work
The Vendor Portal replaces email-based processes with structured workflows and built-in controls that help reduce errors, delays, and fraud exposure.
Key capabilities include:
- Secure data collection
Vendors submit sensitive information directly through the portal—not via email. - Automated validation and screening
Supports TIN checks, OFAC screening, and bank account verification to help protect against fraud and compliance issues. - Workflow and approvals
Requests are automatically routed based on your rules, with full visibility into in-process and completed activity. - Audit-ready history
Easily retrieve vendor requests, changes, and documentation when needed for reviews or audits.
Fewer Calls. Fewer Emails. Faster Answers.
By giving vendors 24/7 self-service access to information and request status, the Vendor Portal dramatically reduces:
- Incoming phone calls
- Follow-up emails
- Time spent searching for answers
- Rework caused by incomplete or incorrect submissions
AP teams can focus on higher-value work instead of repetitive support tasks.
ERP-Friendly by Design
Once approved, vendor data flows back into your ERP—eliminating dual entry and reducing the risk of inconsistencies in the vendor master.
The Vendor Portal integrates with leading ERP systems, helping you modernize vendor management without disrupting your existing environment.
Why DataServ
- Improves vendor experience without increasing AP workload
- Strengthens controls around vendor data and payments
- Reduces fraud and compliance risk
- Supports global vendors with localized language options
- Easy to adopt with no heavy infrastructure or licensing burden
Vendor Portal FAQs
What is DataServ’s vendor portal?
Our vendor portal is an intuitive, web-based platform that allows vendors to interact with the DataServ system for various purposes including invoice submission, payment status tracking, and communicating with your team.
How does the vendor portal benefit vendors?
The vendor portal provides vendors with transparency and convenience by offering real-time visibility into invoice processing, payment statuses, payment history, and communication with DataServ, streamlining the vendor management process.
Is the vendor portal secure?
Yes! The vendor portal is built with robust security measures to safeguard sensitive data and transactions. We employ encryption protocols and regularly update security measures to ensure the confidentiality and integrity of your information.
Can I access the vendor portal from any device?
Yes! The vendor portal is accessible from any internet-enabled device with browser access, allowing vendors to conveniently manage their transactions and communicate on the go.
Ready to Simplify Vendor Management?
Whether you’re modernizing vendor support, tightening controls, or improving data quality, the Vendor Portal brings it all together in one streamlined solution.